Optima Vacation Rentals recognizes that privacy is important and adheres to the US safe harbor privacy principles of Notice, Choice, Onward Transfer, Security, Data Integrity, Access and Enforcement, and is registered with the U.S. Department of Commerce’s safe harbor program. If you have any questions about this Policy, please feel free to contact us through our website or write to us at Optima Vacation Rentals at 2164 Hillsbury Road Westlake Village, Ca 91361, Information we collect and how we use it
In the future, we may offer services that do not require you to register for an account or provide any personal information to us, such as a search or reporting service. Currently, for our flagship service, we require users to register. In order to provide our full range of services, we may collect the following types of information:
Information you provide – When you reserve with Optima Vacation Rentals that requires registration, we ask you for personal information (such as your name, email address and an account password). We also request credit card or other payment account information which we may maintain in encrypted form on secure servers. We may combine the information you submit under your account with information from other Optima Vacation Rentals or third parties in order to provide you with a better experience and to improve the quality of our services. For certain services, we may give you the opportunity to opt out of combining such information.
Log information – When you use Sedona Vacation Villas services, our servers automatically record information that your browser sends whenever you visit a website. These server logs may include information such as your web request, Internet Protocol address, browser type, browser language, the date and time of your request and one or more cookies that may uniquely identify your browser.
User communications – When you send email or other communication to Optima Vacation Rentals, we may retain those communications in order to process your inquiries, respond to your requests and improve our services.
Affiliated sites – We may offer services in connection with other web sites. Personal information that you provide to those sites may be sent to Optima Vacation Rentals in order to deliver the service. We process such information in accordance with this Policy. The affiliated sites may have different privacy practices and we encourage you to read their privacy policies.
Links – Optima Vacation Rentals may present links in a format that enables us to keep track of whether these links have been followed. We use this information to improve the quality of our services.
- Providing our products and services to users, including the display of customized content and advertising;
- Auditing, research and analysis in order to maintain, protect and improve our services;
- Ensuring the technical functioning of our network; and
Developing new services.
You can find more information about how we process personal information by referring to the privacy notices for particular services below. Optima Vacation Rentals processes personal information on our servers in the United States of America and in other countries. In some cases, we may process personal information on a server outside your own country. We may process personal information to provide our own services.
Choices for personal information
When you sign up for a particular service that requires registration, we ask you to provide personal information. If we use this information in a manner different than the purpose for which it was collected, then we will ask for your consent prior to such use.
If we propose to use personal information for any purposes other than those described in this Policy and/or in the specific service notices, we will offer you an effective way to opt out of the use of personal information for those other purposes. We will not collect or use sensitive information for purposes other than those described in this Policy and/or in the specific service notices, unless we have obtained your prior consent.
You can decline to submit personal information to any of our services, in which case Optima Vacation Rentals may not be able to provide those services to you.
Optima Vacation Rentals only shares personal information with other companies or individuals outside of Optima Vacation Rentals in the following limited circumstances:
We have your consent. We require opt-in consent for the sharing of any sensitive personal information.
We take appropriate security measures to protect against unauthorized access to or unauthorized alteration, disclosure or destruction of data. These include internal reviews of our data collection, storage and processing practices and security measures, as well as physical security measures to guard against unauthorized access to systems where we store personal data. We restrict access to personal information to Optima Vacation Rentals employees, contractors and agents who need to know that information in order to operate, develop or improve our services. These individuals are bound by confidentiality obligations and may be subject to discipline, including termination and criminal prosecution, if they fail to meet these obligations.
Optima Vacation Rentals processes personal information only for the purposes for which it was collected and in accordance with this Policy or any applicable service-specific privacy notice. We review our data collection, storage and processing practices to ensure that we only collect, store and process the personal information needed to provide or improve our services. We take reasonable steps to ensure that the personal information we process is accurate, complete, and current, but we depend on our users to update or correct their personal information whenever necessary.
Accessing and updating personal information
When you use Optima Vacation Rentals services, we make good faith efforts to provide you with access to your personal information and either to correct this data if it is inaccurate or to delete such data at your request if it is not otherwise required to be retained by law or for legitimate business purposes. We ask individual users to identify themselves and the information requested to be accessed, corrected or removed before processing such requests, and we may decline to process requests that are unreasonably repetitive or systematic, require disproportionate technical effort, jeopardize the privacy of others, or would be extremely impractical (for instance, requests concerning information residing on backup tapes), or for which access is not otherwise required. In any case where we provide information access and correction, we perform this service free of charge, except if doing so would require a disproportionate effort. Some of our services have different procedures to access, correct or delete users’ personal information.
Optima Vacation Rentals regularly reviews its compliance with this Policy. Please feel free to direct any questions or concerns regarding this Policy or Optima Vacation Rentals’ treatment of personal information by contacting us through this web site or by writing to us at Privacy Matters, c/o Optima Vacation Rentals 2164 Hillsbury Road Westlake Village, CA 91361. When we receive formal written complaints at this address, it is Optima Vacation Rentals policy to contact the complaining user regarding his or her concerns. We will cooperate with the appropriate regulatory authorities, including local data protection authorities, to resolve any complaints regarding the transfer of personal data that cannot be resolved between Optima Vacation Rentals and an individual.
Changes to this policy